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Public URL ( https://geniee.co.jp/privacy/)

Privacy Policy

Establishment date : February 1 , 2011 Revision date: August 25, 2026   Geniee, Inc. and its group companies ("group companies" refers to the related companies defined by Geniee, Inc. in its company profile , hereinafter collectively referred to as the "Geniee Group") have established the following privacy policy for the operation of each service provided by the Geniee Group. If a group company has established provisions that differ from this privacy policy and such provisions contradict or conflict with this privacy policy, such provisions shall take precedence over this privacy policy. Furthermore, the Geniee Group may revise all or part of this privacy policy or the privacy policies established by its group companies. Any significant changes will be announced on the website.   Geniee, Inc. President and CEO Kudo Tomoaki 6-8-1 Nishi - Shinjuku , Shinjuku -ku , Tokyo 163-6006 Sumitomo Fudosan Shinjuku Oak Tower 5th/6th floor

 

[1] Handling of personal information

1. Purpose of use of personal information

Geniee Group will collect and use personal information for the following purposes .

Types of personal information		Purpose of use
1	Personal information of those who use Geniee Group's services or seminars	- To provide services and respond to inquiries regarding the same. (Depending on the content of the inquiry, the entity deemed appropriate within the Geniee Group will This includes sharing and responding to inquiries and other information.) - To provide information on events, seminars, campaigns, etc. related to Geniee Group's services, and to contact you and respond to inquiries regarding such events. ・ Surveys and various surveys ・ Development of new services and new functions, improvement of services and quality. - Distributing email newsletters related to Geniee Group's services and managing subscribers. - Operation and management of various Geniee Group services based on the terms of use. - Creation of statistical data that has been processed into a format that does not identify individuals and marketing activities using such data ( use as described in " 10. Use of Data, etc." below).
2	Personal information about business partners	- Contacting you as required under the contract, processing billing, payments, etc., and other administrative tasks (including sharing and responding to your inquiry with entities within the Geniee Group that we deem appropriate, depending on the content of your inquiry).
3	Personal information of job applicants	・ Providing and contacting information on recruitment and employment. - Recruitment selection work.
4	All employees of the Geniee Group Personal information related to employment management	- Employment management such as business-related communications, creating employee lists, and legally required procedures (including after the employee leaves the company). - Personnel selection, assignment, secondment and dispatch destination decisions. - Determining and paying compensation, tax processing, social insurance procedures, and providing employee benefits. - Health checkup management.
5	Personal information of contractors	・ Acceptance and management of contractors and individual business owners dispatched from partner companies (operation management, compensation management and related tasks, communication, etc.)
6	shareholders, investors, and users of the IR email distribution service	・ Procedures for canceling IR email distribution services for IR activities, inquiries, etc.
7	Personal information relating to those who have made various inquiries	・ Responding to inquiries.
8	Personal information entrusted to us by client companies	- Carrying out commissioned work.

 

2. Restrictions on the use of personal information

Geniee Group will not handle personal information beyond the scope necessary to achieve the purpose of use without the prior consent of the individual. Even if personal information is acquired through a merger or other reason, it will not be handled beyond the scope of the purpose of use prior to the succession without the prior consent of the individual. However, this does not apply in cases where it is handled as an
exception under laws and regulations.

 

3. Provision of personal information to third parties

Geniee Group will provide personal information it has received to third parties in the following cases:

Types of personal information provided	item 1 of " 1. Purpose of use of personal information" above , personal information of participants in seminars co-hosted with partner companies
Provided to	Cooperative companies that will be co-hosting seminars
Purpose of providing	the above " 1. Purpose of use of personal information," item 1
Items of personal information to be provided	Name, affiliation, department, address, telephone number, email address, survey information, etc.
Method of provision	Transmission by email or online storage, etc., with communications kept confidential

 

4. Provision of personal information to third parties in foreign countries

Geniee Group will provide personal information entrusted to it to a third party in a foreign country in accordance with laws and regulations in the following cases:

Types of personal information provided	Items 1, 2, 4, 5, and 8 of " 1. Purpose of Use of Personal Information " above
Provided to	Geniee Vietnam Co., Ltd. (an overseas group company)
Purpose of providing to third parties	all or part of the handling of personal information to third parties outside Japan within the scope necessary to achieve the purpose of use .
Items of personal information to be provided to third parties	Name, affiliated company name, department, address, phone number, email address
Destination country and its system concerning the protection of personal information	Vietnam (the system concerning the protection of personal information in Vietnam)
Measures taken by the recipient for the protection of personal information	The recipient handles personal information by applying internal rules and standards equivalent or comparable to ours, and we periodically confirm its compliance status.

 

5. Joint use of personal information

Geniee Group may share personal information entrusted to us as follows:

Types of personal information to be jointly used	Items 1, 2, 3, 4, 5, and 8 of " 1. Purpose of Use of Personal Information " above
Scope of joint users	Group companies listed in the company profile, excluding the following overseas group companies: GENIEE ADTECH - FZCO (UAE); Geniee US Inc. (USA); Geniee International Pte., Ltd. (Singapore)
Purpose of joint use	Items 1, 2, 3, 4, and 5 of " 1. Purpose of Use of Personal Information " above
Items of personal information to be jointly used	Name, address, phone number, email address, billing information
Person responsible for managing jointly used personal information	Geniee, Inc. 〒 163-6006 Sumitomo Fudosan Shinjuku Oak Tower 5th/6th floor, 6-8-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo Representative Director Kudo Tomoaki

 

6. Entrustment of personal information

Geniee Group may entrust
personal information that it has received to third parties. We will provide necessary and appropriate supervision over such entrustment.

 

7.Safety management of personal information handling

Geniee Group will take the following safety management measures for the personal information entrusted
to us in accordance with our personal information protection policy.

• Establishment and operation of a personal information protection management system that complies with JIS Q 15001 .

• Periodic self-inspections and internal audits are conducted regarding the handling of personal information.

• Implementing access control and measures to prevent unauthorized access to information systems that handle personal information.

• Implementing measures to prevent theft or loss of devices, electronic media, documents, etc. that handle personal information.

• Entry and exit control to areas where personal information is handled and restrictions on devices that can be brought in.

 

8. Voluntary provision of personal information and cases where personal information cannot be provided

The provision of personal information by individuals to the Geniee Group is voluntary, for the purposes of use set out in " 1. Purposes of Use of Personal Information" above. If the personal information requested by the Geniee Group is not provided, the Geniee Group may not be able to carry out the matters set out in " 1. Purposes of Use of Personal Information."

 

9. Disclosure of personal information

Geniee Group will respond to requests for notification of the purpose of use of personal information that falls under items 1 to 6 in the table shown in " 1. Purpose of Use of Personal Information" (however , item 5 does not include information on contractors dispatched from partner companies), disclosure, correction, addition, deletion, suspension of use, erasure, suspension of provision to third parties, or disclosure of records of provision to third parties. If you wish to do so, please follow the procedures in "[2] Procedures for Disclosure, etc. of Personal Information" below.

 

10.    Use of Data, etc.

Geniee Group collects and uses the following data, etc., to the extent that it does not fall under the category of personal information, through the various services it provides. The use of this data, etc., includes the distribution of behaviorally targeted advertisements as stipulated in Article 12 , provision to
third parties, and other uses for the provision and improvement of Geniee Group's services.

• Statistical data created by processing personal information so that individuals cannot be identified

website and application visitors of the Geniee Group and its affiliated businesses , such as advertisements and pages viewed, gender, occupation, age, pages and advertisements viewed, time of use, method of use, and usage environment

• IP address, cookie information, location information, individual device identification information

• Geniee Group will store and preserve the above data for as long as it is necessary for business purposes.

APIs relating to personal information provided by Geniee Group's business partners , we will not use personal information or user data obtained using the APIs for developing, improving, or training AI and ML models.

GENIEE SFA/CRM uses the Gmail API (gmail.send scope), part of Google Workspace APIs,to send emails from users' Gmail accounts with their authorization.

Google user data obtained through this API is used solely for the email sending feature and is not shared with any third parties.

Users may revoke access at any time through their Google Account settings (https://myaccount.google.com/permissions), and authorization data will be deleted upon disconnection.

GENIEE SFA/CRM's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy

(https://developers.google.com/terms/api-services-user-data-policy),

including the Limited Use requirements.

Product	Provided API name
GENIEE SFA/CRM	Google Workspace API

 

11.    Cookies​

To provide a more convenient browsing experience when you return to the Geniee Group website, or to measure advertising effectiveness and access status, we may send data called cookies (Note 1 ), an industry-standard technology that identifies the computer used by visitors, and record it on your hard disk.
Please note that cookies do not identify individuals. You can refuse to receive such data by configuring your internet browsing software (browser), but please note that doing so may prevent you from using the website properly. Cookies and IP address information cannot be used alone to identify a specific individual, and are therefore not considered personal information. However, when this information is used in conjunction with personal information, it will also be considered personal information.

On websites operated by the Geniee Group, when cookies and IP address information are used, the purpose and method will be disclosed, even if they do not allow the identification of specific individuals . Cookie information can also be rejected by changing your browser settings. If rejecting cookies prevents you from receiving the service, we will make a public announcement to that effect.

( Note 1) " Cookies " are a system that temporarily records access information on the visitor's computer and retrieves it when necessary. We use them to ensure security and to create a website that is easy for visitors to use .

 

12.    Disabling Behavioral Targeting

Geniee Group provides behaviorally targeted advertising. Behavioral targeted advertising is an advertising service that collects and uses behavioral history information, such as user website and application browsing history and purchase history on e-commerce sites, to deliver targeted advertisements. Advertising history information does not include information that can identify specific individuals. If you do not wish to receive behaviorally targeted advertising, please click on the URL below and follow the procedure there to disable it (hereinafter referred to as "opt-out").

URL : https://geniee.co.jp/optout/

 

13.Disclaimer   ​

In the following cases, Geniee Group shall not bear any responsibility regarding the acquisition of personal information by third parties.

• When the individual discloses personal information to a third party
by any means

 

14.    Affiliation,
job title and contact details of the person in charge of personal information protection

Geniee, Inc. Management Information Systems Development Department Manager ( TEL : 03-5909-8181 )

 

[2] Procedures for the disclosure of personal information

1. How to proceed

The Geniee Group accepts requests from individuals or their agents for notification of the purpose of use of personal information, disclosure, correction, addition, deletion of content, suspension of use, deletion, suspension of provision to third parties, or disclosure of records of provision to third parties (hereinafter referred to as "disclosure, etc.") regarding personal information held by the Geniee Group ( items 1 to 6 in the table shown in "1. Purpose of Use of Personal Information" [excluding information on contractors dispatched by cooperating companies for item 5]) through the Geniee Inquiry Desk. However, please note that we will not be able to comply with your request if it is necessary to comply with the provisions of laws and regulations, or if the Geniee Group's retention period has expired.

(1) First, please contact the Geniee Inquiry Desk and request that they send you a Request for Disclosure of Personal Information.

* Please note that we cannot respond to requests for disclosure, etc., if you visit our office.

(2) Please submit the following documents to prove that the personal information held by Geniee Group is your information.

* If the identity verification document you submit contains sensitive personal information such as registered domicile or physical information, or information about family members, please black out the information before submitting it so that it cannot be identified.

applicant	Required documents
In the case of the person himself/herself	1. Geniee Group's designated "Personal Information Disclosure Request Form" 2. Your identification document (a copy of one of the following ) *Driver's license, passport, or other official document that can verify your identity 3. 800 yen postage stamps ( only if you request notification of purpose of use, disclosure , or disclosure of records of provision to a third party )
a minor or an adult ward	1. Geniee Group's designated "Personal Information Disclosure Request Form" 2. Documents certifying legal representation ( for those with parental authority, a copy of the family register or health insurance card; for adult guardians, a certificate of registered matters in the guardianship registration file) 3. Representative's identification document (copy of one of the following ) * Driver's license, passport, or other official document that can verify your identity 4. 800 yen postage stamps ( only if you request notification of purpose of use, disclosure , or disclosure of records of provision to a third party )
In the case of a voluntary representative who has been authorized by the principal	1. Geniee Group's designated "Personal Information Disclosure Request Form" 2. Power of attorney (with the person's registered seal affixed) 3. Personal seal certificate 4. Representative's identification document (copy of one of the following) *Driver's license, passport, or other official document that can verify your identity 5. 800 yen postage stamps (only if you request notification of purpose of use, disclosure, or disclosure of records of provision to a third party)

(3)  Where to send documents

Postal code 163-6006

Sumitomo Fudosan Shinjuku Oak Tower 6F, 6-8-1 Nishi - Shinjuku , Shinjuku - ku , Tokyo

Geniee, Inc. Personal information protection officer Addressed

(4)       When Geniee Group receives the above request, it will verify the identity of the individual based on the "Personal Information Disclosure Request Form" and attached documents that were sent to it, and will promptly disclose the information by certified mail. In addition, if Geniee Group does not possess the personal information in question or is unable to disclose it for other legal reasons, it will notify the individual.

 2.Contact information regarding personal information protection

Please contact us below for any complaints or inquiries regarding our Personal Information Protection Policy, this Privacy Policy, personal information, notification of the purpose of use of personal information, disclosure, correction, addition or deletion, suspension of use, erasure, suspension of provision to third parties, or disclosure of records of provision to third parties.

"Geniee Inquiry Desk"

URL :https://geniee.co.jp/inquiry/

TEL :03-5909-8181

Geniee, Inc. Personal Information Protection Officer: Management Information Systems Development Department manager

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